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Archive for the ‘Company Culture’ Category

Tribal Knowledge is Treasure

Friday, April 6th, 2012

We try to capture everything – we really do. But the reality is so much of our wisdom is in our heads and it’s never more apparent than when trying to train someone new.

At FirstRain we have a new executive – the fabulous Daniela Barbosa who just joined us from Dow Jones. She’s smart and experienced and I want to bring her up to speed as fast as possible but pointing her to our systems is, I know, simply insufficient. We think we capture everything about our users and workflow in our salesforce CRM system. We think we capture our contracts in Netsuite and our central wiki. But of course so much of the deep knowledge is tribal – to quote WikipediaTribal knowledge is any unwritten information that is known within a tribe but often unknown outside of it.”

The reality is that the really interesting stuff about your customers, your technology, why people truly buy is in people’s heads. Our customer facing technical team knows the customer’s workflow, the nuances of why they want one choice over another, what internal projects – and opposition – they are facing and need our system to help them solve. It’s impossible to write it all down, and so it’s crucial to share as much verbally as possible.

And it’s one of the reasons that turnover can be so damaging to companies.

Sometimes turnover is good. If you want to change the culture of a company you typically will have to change 50% of the leadership — or more as when Cadence fired it’s entire executive team. If you want to dramatically change your strategy and go-to-market you have to change your business team — as Dell is now bravely doing.

But short of dramatic change, turnover is expensive simply because you lose and have to re-learn so much tribal knowledge. Especially with your R&D team and with customer support. The R&D team knows where the bodies are buried in the code; the customer support team knows the truth about customer use and where they find value.

It is, of course, important to document the knowledge you have, but when you are growing and moving fast it is also important to value, and protect tribal knowledge and bring your team together frequently and efficiently to talk through and share what’s in people’s heads.

Progressive states of long offsite meetings

Friday, January 13th, 2012

Long meetings can progressively sap energy and create altered states of being. Yes they can.

We went offsite as a management team for 2 days this weekend to talk through our strategy and 2012 planning. 11 of us in 2 houses at Pajaro Dunes, lots of flip charts, heated discussions, cooking together, walking on the beach and generally spending time together thinking about our business. It was really fun but, even so, it was intense and, combined with long discussions late into the night about the state of the world accompanied by some excellent wines, pretty tiring for some.

Two of our jokesters memorialized their progressive states of mind as they helped clean up after the meeting. They sent me the photos – the editorial is all mine.

Yeah! This two day offsite thing is a great idea, they’re ready.
A few hours in and Ryan is already wondering, he’s seen enough of these type of meetings to be healthily cynical, but Nima’s still gung ho.
Second day and Ryan’s mind is wandering but Nima’s using caffeine to push through – “There’s the mountain guys let’s go for it!”
Ryan’s rolling his eyes at Nima’s enthusiasm, just as Nima starts to wind down .
But as Nima finally falls asleep in response to Penny’s energizer bunny, Ryan stoically keeps pushing forward.

Thanks Nima and Ryan – it was fun – and despite the warm sun and sand, amazingly productive!

In the Spirit of FirstRain

Wednesday, December 21st, 2011

FirstRain celebrated the holiday season on Monday with our annual company potluck and a lively version of the white elephant gift exchange game. As usual, the FirstRain “chefs” brought in a variety of fantastic foods, ranging from Thomas’ salmon to Doug’s Chili!

This year, FirstRain made sure to leave most of the gag gifts at home (well, besides a banana holder and a re-gifted gift). Bottles of wine and alcohol were high in demand and eagerly fought for. Julie ended up with the best gift, a bottle of wine and jars of David’s homemade jams and jellies. Eugene received the “worst gift”, a re-gifted chip dish. However, ironically the worst gift was brought in by Eugene, himself! Julie and Eugene won office gifts, a brand new iPad2 and Kindle Touch.

The party was a big hit and we’ll definitely continue the tradition next year. It was a perfect way to end a fantastic year.

We’re looking forward to 2012 and the exciting events that lie ahead for FirstRain.

Happy Holidays!

From Solution Benders to Solution Dancers

Tuesday, December 6th, 2011

When we take on a new employee here at FirstRain, a lot of thought and energy is put into ensuring they are a really great fit. And so, unsurprisingly, when we recently expanded our sales engineering team, in the summer, it took us a few months and a couple job description rewrites to find our ideal candidate. Through that process I realized something interesting: what we needed in our early days when the FirstRain solution was still evolving is not what we need today.

Like many growing companies, in our early days we had a great idea and strong core technology but went through a process of understanding the real needs of the market and adapting our solution over time. In such an environment, the sales engineering role needed to be focused on tinkering and crafting solutions, managing clients, demonstrating consultative selling skills, architecting solutions and acting as a product specialist—really whatever needed to get done to help our growing customer base to “seamlessly” adapt the product to their needs and get the job done!

Needless to say, finding the perfect person to fit those chameleon-like standards was a bit tricky! At that time, we focused on finding an individual who could demonstrate analytical abilities and design thinking, who would excel in flexible environments, and would thrive as part of the tight relationship between our client solutions team, product development and leadership. This was essential in order to take important customer input and feed it back into our organization for immediate development or adaptation. In other words, bending the product to the customer’s will.

Although times like that are exciting and fun, they’re not easy. There were days that made you want to hide under your bed, and others where you were thumping your chest, knowing that that you are cracking the code. At times, every couple of weeks, we’d modify the sales process to see how we can shorten the sales cycle, increase close ratios and triage the outliers. Back then, we were correcting and adjusting, correcting and adjusting, getting ever closer to a repeatable solution and support model that worked across our target markets, or sometimes, just axing a target market from the list completely.

But as we started to hire for the team again in the summer of 2011—even though we had many extraordinary candidates—something was off.

We realized: the candidates were right, it was the job description that was wrong—wrong for the kind of company we are now. Today, FirstRain has a sophisticated solution set, clear target market and crisp sales process. In this environment, we now needed a different role, a more focused role that corresponds to what our customers need us to do today: Listen & Match.

As we noted in our (now updated) job description, today’s FirstRain Sales Engineers need to:

Listen to prospects and the account executive to validate and better match the solutions offered with the prospects business challenge. Asking good questions   becomes critical, executing on the deliverable and work on workflow issues with the prospect becomes paramount.

With a new job description the resumes began to roll in, and we started to interview 3-5 candidates a week, it became clear … the new candidates matched what we needed today.

As our solutions have matured, we are no longer looking for people whose main skill was “bending” the product to do whatever a given customer needed. Instead, we now need people who deeply understand the capabilities of our solution set, can demonstrate design thinking, as well as understand the business challenges our customers experience – to effectively bridge that gap, develop a rollout plan, and execute! It’s often a delicate dance, and one that still requires great flexibility. Instead of ‘Solution Benders’ we now need ‘Solution Dancers’, a role which is more nuanced, more sophisticated, and, I’m starting to find, is a lot more fun to manage.

FirstRain Continues Annual Tradition of Volunteering at Second Harvest Food Bank

Thursday, November 10th, 2011

One of the best ways I’ve found to build community in the office is by working together to give back to the greater community.  Last week, the FirstRain team and I continued our annual tradition of volunteering at the Second Harvest Food Bank.  SHFB is a fantastic organization that strives to end local hunger around the San Francisco Bay Area.  I was pleasantly surprised (and impressed with the massive amount of food to sort) to learn that gathering and collecting enough food was not the organization’s main concern.  The great need for volunteers, like those of us from FirstRain, is necessary in order to help sort the food.  Kristin Sulpizio, the Director of Volunteer Services told us the “the food is there, it’s finding people to help figure out what to do with all of it, is our problem”.

FirstRain participated in this event not only to give back to the local community but to hopefully encourage others to follow in our footsteps. I know activities like this strengthen our own FirstRain community. Working together outside of the office allows my team to engage in an experience that deepens their sense of shared values, such as social responsibility and caring for others. Every year, I know I can count on our team to clear their busy schedules, to show up and to work very hard.  This morale is later translated inside the office, all part of the many reasons why FirstRain’s company culture is so dynamic.

Everyone got his or her hands dirty that day. Working as a team, we were able to quickly and successfully sort through a hefty amount of food in our two-hour time slot. Thanks to the entire FirstRain team’s effort, we helped 236,000 people receive food this month! The day was a huge success and everyone left the bank in great spirits. As always, I was pleased and proud to see my team come together for such a great cause –and one we will continue to support!

It’s All about Expectations folks

Thursday, October 20th, 2011

I have a pet peeve that got me thinking. My peeve is people who say “I’ll call you” or “I’ll email you some times to connect” and then don’t. It’s the modern equivalent of the Hollywood brush off “Let’s do lunch”. One of my service providers did this to me last week and it’s annoying and unprofessional, and it got me to thinking again about how important expectations are.

Satisfying other people really is all about setting their expectations, and it’s especially true in business.

The ultimate is meeting your quarterly numbers. AAPL was slammed because they missed their financial expectations even though profits had grown dramatically. If you say you are going to report X and you report X-1 you are going to get dinged in today’s short term market. It’s a no win for the public company CEO and the great ones understand it’s a long term game, but the CFOs make their stripes on setting expectations right consistently.

Next is product schedules. There is discipline to this skill. You want to be aggressive to stretch the team and yet hit the dates you set because the rest of your business team is planning on it. Literally. Planning customer roll out, planning PR, so major delays play havoc with customer expectations. I very much admire my business partner YY and her ability to think through every aspect of the product release, set the company’s expectation at 95%, consistently deliver that 95% and sometimes deliver the upside of 100%. Everyone’s needs are met and our products leap forward every month.

Then there is your relationships. Californians seem very friendly at first, and then are hard to get close to. The English are frosty at first and then warm up. In business, be clear about your relationships. Are you work colleagues or friends… can your companion truly be him or herself in all his or her dumbness at times, or do they always need to be wary ? Are you loyal or fickle at heart? Obviously you can’t signal this early in a relationship but there comes a time when you can, and it’s just more efficient.

Arrive when you say you are going to arrive. Being late is the ultimate in bad manners – it says you think your time is more important than my time.

And if you tell me you are going to do something for heaven’s sake do it or don’t tell me in the first place! It just makes me grumpy.

FirstRain picnic at the Ridge Winery

Monday, October 17th, 2011

At FirstRain many of our technical and support team are located in Gurgaon just outside of New Delhi in India. Because it is very important that the US based team and the India based team work closely together we  not only travel to Gurgaon several times a year, we also bring Gurgaon team members out to San Mateo from time to time for product design sessions, for training and to improve our support process.

Earlier this month Sagar and Nitin came out for 2 weeks and since they were here over a weekend we decided to take them for a classic California experience – wine tasting at Ridge Winery. Ridge is in Cupertino up on the Montebello ridge and offers spectacular views of the Bay Area, plus a warm garden to picnic in and wine tasting for those that drink. We put together a picnic and took family members with us, including one who was 15 months old, and one who was 82. A great way to get to know one another better in a relaxed atmosphere.

Cory, our resident sommelier, sampling the cheese selection with his grenache

Our littlest rainmaker, Sebastian, enjoying the picnic with Sagar and Nitin

Towards the end of the picnic our families persuaded us to pose together and toast a lovely day

Raising over $31,000 for the Ovarian Cancer Research Fund

Wednesday, September 7th, 2011

Earlier this year I set out a challenge for myself to do a really long swim for my mother, and on Monday that crazy idea grew into something really big for FirstRain and for the Ovarian Cancer Research Fund.

We started doing athletic competitions at FirstRain back in 2008 as a way to build stronger teams inside the company and this Summer I decided to encourage Rainmakers to get involved in a series of events building up to my personal challenge of a 2.4 mile ocean swim off Maui.

And to my delight many of my coworkers have been with me all the way – and into the race! All summer Rainmakers have been training with me in the pool, competing in the Splash and Dash series and yesterday two of them did the Maui ‘Aumakua Swim too. We’ve been doing relays, running, teaching each other how to swim better and generally having fun and becoming friends.

The race yesterday was on a spectacular, perfect Maui day. The water was crystal clear and we were swimming over coral reefs, fish and the occasional turtle. Thomas and Jordy did the 1 mile distance and were both very pleased with their times and I beat my time goal in the 2.4 mile distance.

Jordy, Thomas and me – we were ready!

2.4 miles is a very long way to swim if you don’t compete all the time. It was a huge personal challenge for me but once I set my pace I pushed through, absolutely determined to finish because I was raising money for OCRF, I was on a mission and I was supported by so many coworkers, friends and family.

My mother was diagnosed with stage 4 ovarian cancer 18 months ago. She has been through treatment and is in remission but we know the fight is not over. Unfortunately today there is no effective early detection method for this disease and so the statistics are tough. Over 22,000 women are diagnosed with the disease each year in the US and over 15,000 die from it. My goal was to raise as much money as possible for OCRF to help find a detection method and ultimately a cure.

And the result was donations of more than $31,000! Truly fantastic generosity from many, many people. We put out a FirstRain press release on the news because the achievement is, to a great extent, the result of my coworkers wonderful involvement and support. It’s a privilege to work with such terrific people.

Several Rainmakers have asked me what we are going to do next Summer – any suggestions for what we should do next?

The “Aha Moment”

Monday, August 15th, 2011

You know the feeling. That moment when it all makes sense, it all clicks, you finally get it. That moment while watching the Usual Suspects when you see the plot twist, when your bio-chemist friend explains some complex project and it finally makes sense to you, when you finally understand what the debt ceiling means to your wallet.  There is such a pure sense of satisfaction, excitement, and relief, all rolled into the “Aha” moment.  And if that moment can impact both your personal and professional life, well you might just have something great on your hands.

I had one of those moments, in the basement of Grand Central Station of all places. I was eating a rather average pastrami sandwich (should have gone to Katz Deli, but that is another blog post) while catching up with an old friend and former co-worker. He was explaining the technology behind the new company he recently joined, FirstRain.  As he was filling me in on the details of the Web Graph, I started to put the pieces together in my head. I asked some questions that began with “does it really…” “do you realize…” and ended with statements that began with “wow…” and “holy…” Then something clicked.  I had an “Aha moment!” I realized that I had been introduced to something new and amazing. At that moment I knew that I was about to begin the next phase in my life.

It was a sea change both personally and professionally. From the business side, I realized that FirstRain will impact how companies use and think about information. It would enable many people I know to move their business to the next level. I was convinced that companies needed the right business tool to use the web properly and efficiently. FirstRain is that tool to harness the power of the web.

As we talked, I tried to make sense of how this would be the right fit for me personally. It was a chance to use all the skills I have acquired over the years and help companies move forward. I was excited to begin working with one of the best teams I’d ever come across. I felt like Kramer from Seinfeld, ready to jump on board in exchange for free lattes.

So I was in, all in.  I pushed all my chips into the middle of the table and went for it.  And a funny thing happened. It got better, and keeps on getting better. I knew I was joining a great company but FirstRain has continued to beat all my expectations. This is the right company, the right technology, the right team, the right strategy, the right place for me to elevate my career.

As a sales professional, I am constantly striving to help my clients understand how FirstRain will impact their company so they will have their own “Aha moments”.  With FirstRain, those moments will transform into real business value and a much greater return on their investment.

I’m still riding that “Aha” wave, right out of the basement of Grand Central.  Like any “Aha moment”, when you get it, you want to share it. You want others to see what you see, not just because you think it’s cool, but because you know it’s a game changer.

Are you an energy source or energy sink for your coworkers?

Wednesday, August 10th, 2011

Everyone interacts differently in the office, based on their role and personality, but most people sort into one of two types with respect to their impact on other people: energy sources and energy sinks. The CEO has to be open to all, and to motivate and energize all, and so I become very aware of the net gain or drain of interaction with my coworkers – and everyone at all levels of the company is consciously or unconsciously impacting the energy level of the people around them.
Energy sinks:
- Bring you problems for you to solve. They’ll arrive with a problem, dump it on you and ask what you are going to do about it. Particularly sink-ish when they phone you up with the problem on Friday afternoon and get it off their chest so you can worry about it all weekend.

- Have a negative outlook. Every solution you come up with they shoot it down without chewing on it first, and they drag down other people in the discussion who are trying to find a positive solution. Some people are consistently negative – about movies, about food, about their spouse. It’s exhausting!

- Take cheap shots up. Some people think it’s OK to be positive down their organization, positive to peers and attack up. The logic is something like “well you wanted the job so you just have to take it”. Very negative to other people in the room and, inside, very tiring for the leader. Equally draining are people who are obsequious – also does not move the business forward.

- Are non interactive. They sit silent in a problem solving discussion. Especially frustrating when you know they are smart and have ideas to contribute so you work extra hard to help them participate and overcome whatever inhibition is holding them back.

In contrast energy sources:
- Bring solutions with the problems. Even if they don’t have a good solution to some killer problem you are facing together, they try get the brainstorming going until the team comes up with a reasonable idea.

- Bring smart, out of the box solutions. The people who are willing to listen to an issue, think and then take the risk of an unusual or creative solution are particularly energizing, even if half their ideas are bad ones. They open up the solution space for everyone.

- See issues as bumps in the road, not roadblocks.

- See you a fellow traveler on the road (whatever level of management you are at), working together to move the company forward. They don’t take cheap shots or kiss up.

- Have a positive outlook. Some people know how to look for the silver lining – it’s in their nature – and these people often become leaders of their teams, whether they have an official manager role or not.

- Understand that executives are human. Everyone makes mistakes, everyone gets stumped at times and energy sources know that and detect when to be demanding and when to offer an ear to listen. As CEO you can never expect support from below, you need to be self reliant, but it sure is helpful sometimes when it’s offered no strings attached.

Think about which are you in what circumstances – and is your behavior and impact on your coworkers conscious? And if you behave differently with co-workers who are at or below your level in the org chart than you do with coworkers above you why is that and is it justified or helpful to your company?

The top image is of Centaurus A which is two colliding galaxies around a super massive black hole. The bottom image is our Sun.